Employment Listings: Director of Sponsored Programs - In Person

Department:

Office of the President

Salary:

DOE

City/State:

Hawkins, TX

Education:

Master's Degree

Type:

Full-Time

Experience:

5 years

Work Schedule:

M-F

Contact Name:

Danielle Delint

Contact Email:

hrinfo@jarvis.edu

Date Posted:

10/07/2024

Description:

Job Summary
The Director, Sponsored Programs is responsible for the overall implementation of the policies and procedures of the program and for ensuring conformance with all applicable Federal and University regulations.  The Director ensures that the President’s vision and priorities are reflected in all activities approved for funding, and serves as the President’s official agent on all sponsored programs matters. 
 
The position is responsible for the overall direction and effective management of the University’s Sponsored Programs, including pre-and post-sponsored award activity. This includes: daily administration of the Sponsored Program, oversight of each Sponsored Program activity, development of effective administrative compliance procedures, ensuring proper resource allocation, identification of funding sources, funding acquisition, regulatory compliance, recordkeeping and maintaining systems for all grants and awards. The nature and diversity of the job require special abilities, dedication and commitment. The position is accountable for ensuring internal/external customer satisfaction through effective personal management of subordinate personnel, interpersonal relationships, projects, materials, budgetary costs, and continuous quality improvement. 
University Profile
Jarvis Christian University is a historically Black institution affiliated with the Christian Church (Disciples of Christ), offering degrees at the associate, baccalaureate and master's levels. The mission of the University is to prepare a diverse population of lifelong learners intellectually, socially, spiritually, and personally through providing interactive services and using varied modalities of instructional delivery.

Knowledge, Skills, and Qualifications

•	Master’s Degree and 5+ years of experience. Doctorate in Research Administration preferred.
•	Broad experience in research administration, strong interpersonal and communication skills, and the ability to work with diverse populations. 
•	Exceptional ability to coordinate and communicate with senior management, research administrators, principle investigators and other university stakeholders.
•  	Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or government regulations.
•  	Ability to write project narratives, business correspondence, and procedure manuals.
•  	Ability to effectively present information and respond to questions from groups of managers, faculty and staff.
•  	Ability to develop grant budgets with a solid understanding of federal cost principles.
•  	Ability to define problems, collect data, establish facts and draw valid conclusions.
•	Proficient in the use of computer software packages including spreadsheets, word processing and mainframe general ledger systems.
•	Experience with prospecting and grant budget development.
•	Experience with proposal submissions to federal funding agencies.
•	Broad understanding of university and sponsored research environment.
•	Must be proficient in Microsoft Office, including Excel.
•	Prior experience with and understanding of funding agency systems required, including NSFs Research.gov, and Grants.gov.

Role and Responsibilities

•	Develop and recommend plans, programs, and policies to increase grants and contracts that support the University's strategic objectives: 
•	Oversees the preparation of sponsored program plans of operation, 
•	Evaluate the University’s possibilities in relation to specific RFPs and grant announcements. 
•	Identifies funding for professional development for staff and faculty. 
•	Reviews individual grant proposals with faculty and staff to ensure compliance with funding agency policies, compatibility with the University strategic priorities, and other funding implications. 
•	Creates and fosters an environment of support for the University research community. 
•	Trains, guides, and assists, faculty, staff and administrators in best practices for submission of grant proposals and in accomplishment of post-award program goals that support the University’s strategic objectives. 
•	Provides technical assistance to Principal Investigators to ensure that they are meeting objectives during the designated time period. 
•	Ensures that all sponsored programs are evaluated a minimum of one time each year to ensure compliance with Agency regulations and requirements. 
•	Develops and maintains a resource library of funding sources. 
•	Develop and maintain a database of areas in need of funding or research interests so that funding opportunities can be forwarded, as appropriate. 
•	Disseminate timely electronic information about external funding opportunities to University personnel. 
•	Initiates, plan and provides training lectures and workshops for faculty and administrators on the University’s specific procedures for application to external funding agencies/organizations. 
•	Develops effective manuals and training materials to assist faculty and administrators in the preparation of grants and contract proposals, budgets, and post-award administration. 
•	Assists faculty and administrators to appropriately interpret and accomplish post-award program objectives and preparation of reports and no-cost extensions. 
•	Conduct meetings with sponsored program principal investigators. 
•	Provides effective direction, oversight and monitoring of all externally funded programs to facilitate and ensure institutional compliance with regulations and University protocols.

•	Develop and implement appropriate policies and procedures to coincide with applicable pre- and post-award sponsored program compliance requirements. 
•	Facilitates the institutionalization of sponsored program initiatives and new practices. 
•	Coordinates sponsored program activities in a manner that will facilitate maximum effectiveness and utilization of program resources and personnel. 
•	Provides oversight for post-award management, including assisting and ensuring that  principal investigators properly requisition personnel (comply with all University appointment and hiring procedures), purchase equipment and procure other materials and supplies. 
•	Review requests by external sponsors. 
•	Supervises the preparation and pre-approves all correspondence with external funding agencies and organizations, including: 
                       o Review and pre-approve all award modifications, implementation   
                          schedule revisions, extension requests, and negotiates with funding  
                          agency/organization representatives. 
                       o Prepares and administers all sub-awards to partner institutions, as  
                           applicable. 
o	Directs the establishment and maintenance of essential records and files related to sponsored programs grants and contracts. 
o	Maintains a current working knowledge of the University’s policies and  
procedures, including but not limited to: University services, activities and personnel policies. 
•	Follows and ensures compliance with University policies, such as purchasing, contracts, personnel, etc. 
•	Ensures compliance with applicable recordkeeping and procedural regulations. 
•	Ensures the confidentiality of all personal information relating to students and personnel; limits exposure to confidential information on a job-related and authorized need-to-know basis only. 
•	Ensures a response to external inquiries within 48 hours
•	Professionally represents the University in liaison with external funding agencies/organizations and with University consultants. 
•	Serves as an effective liaison with the Program Office, independent evaluators, and other external funding compliance officials.

Benefits

•	Medical, dental, vision, free basic life insurance, supplemental life insurance, voluntary critical illness insurance, voluntary accident insurance, short-term disability insurance, and 403B with a 3% company match (Voya).
•	Paid sick leave, vacation leave, bereavement leave, and jury duty leave
•	Paid holidays
•	50% tuition discount for employees and dependents
•	Career professional development
•	501C3 (Student Loan Forgiveness Program)

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