Employment Listings: Data Entry Clerk/Recruiter

Department:

Enrollment Management and Retention

Salary:

DOE

City/State:

Hawkins, Texas

Education:

Bachelor's

Type:

Full-Time - URGENT

Experience:

1-2 years

Work Schedule:

Contact Name:

Danielle Delint

Contact Email:

hrinfo@jarvis.edu

Date Posted:

09/06/2023

Description:

QUALIFICATIONS:

•	A bachelor’s degree from a four-year accredited college or university 
•	Efficient and accurate data entry skills 
•	Intermediate knowledge of MS Word and Excel 
•	2-3 years of experience with clerical, administrative, and strong customer services skills 
•	Ability to multi-task 
•	Excellent communication skills and professionalism 
•	Proficient in Jenzabar
•	Ability to maintain confidentiality. 
•	Ability to interact and maintain good working relationships with individuals of varying social and cultural backgrounds.

RESPONSIBILITIES:

Data Entry Clerk Functions
•	Keeps track of received data and source documents. 
•	Prepares and sorts source documents, and identifies and interprets data to be entered. 
•	Contacts preparers of source documents to resolve questions, inconsistencies, or missing data. 
•	Enters data on the Student Information System of private student information. Enters alphabetic, numeric, or symbolic data from source documents into computer following format displayed on screen, and enters necessary codes. 
•	Confirms accuracy of data such as course numbers, days, dates, times, locations, and instructors. 
•	Compares data entered with source documents, or re-enters data in verification format on screen to detect errors. 
•	Reviews and makes necessary corrections to information entered. 
•	Compiles, sorts, and verifies accuracy of data to be entered. 
•	Processes various forms. 
•	Assists in establishing and maintaining an effective and efficient records management system. 
•	Generates reports and responds to inquiries regarding entered data as requested. 
•	Contributes to a team effort and accomplishes related results as required.
•	Maintains confidential information.
•	Performs general clerical duties such as typing, answering phones/maintaining the front desk, etc. 
•	Performs other job related duties as assigned.
•	Other duties as required

Recruiting Functions

•	Serves as a member of the Admissions team and manages a recruitment territory and/or population; 
•	Contacts, visits and informs prospective high school and transfer students about JCC programs, culture, mission, and life on campus; 
•	Ensures that recruitment goals are met regarding applications, acceptances, and enrolled students; 
•	Articulates the College's mission to a variety of publics, acting as a liaison between JCC and area college counselors/administrators, students, parents, alumni, corporations and/or governmental agencies; 
•	Initiates, plans, and executes special projects in conjunction with the goals and objectives of the department; 
•	Reviews admissions applications, and evaluates credentials; 
•	Develops and implements specific recruitment projects and management tasks as assigned;
•	Manages, plans, and coordinates special recruitment events as assigned; 
•	Maintains current knowledge of the JCC’s academic, spiritual, recreational, social, extra-curricular, and financial aid programs, and communicates this information to prospective students; 
•	Encourages a healthy and productive working relationship between the Enrollment Services Division and other JCC offices; 
•	Completes routine reports related to recruitment, projections, conversions, personal schedule, travel, special programs, and/or expense reports; 
•	Maintains up to date records on inquiries and applicants; 
•	Telephones and/or emails prospective students, exhibiting a consistent effort to contact them; 
•	Attends Enrollment Division staff meetings and is prepared to report on management tasks that were previously assigned; 
•	Maintains a steady flow of communication via email, traditional mail, and social media, and phone calls with prospective students and applied students in order to establish a relationship between the student and JCC; 
•	Exercises creativity in planning recruitment events, assigned projects and daily activities;
•	Works periodic weekends, evenings, and travels locally and out-of-state; 
•	Participates in weekly/evening phoning; 
•	Will be cross-trained in enrollment processes for other student populations and cover appointments as needed; 
•	Other duties as assigned

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