Employment Listings: Finance Administrative Assistant

Department:

Office of Finance and Business

Salary:

Commensurate with experience

City/State:

Hawkins, TX

Education:

A bachelor’s degree from an accredited four-year college or university

Type:

Staff

Experience:

5 years of experience with clerical and/or administrative skills

Work Schedule:

Contact Name:

Danielle Delint

Contact Email:

HRINFO@JARVIS.EDU

Date Posted:

12/04/2020

Description:

QUALIFICATIONS:

•	A  bachelor’s degree from an accredited four-year college or university
•	Efficient and accurate data entry skills 
•	Intermediate knowledge of MS Word and Excel
•	5 years of experience with clerical and/or administrative skills
•	Strong customer services skills 
•	Excellent communication skills and professionalism
•	Ability to multi-task

RESPONSIBILITIES:
•	Provide advanced secretarial skills in typing, filing, record-keeping, correspondence, and reception duties
•	Schedule meetings and appointments
•	Maintain files for the office 
•	Gather and compile information,
•	Take and transcribe dictation, type reports, forms, memorandums, other documents 
•	Disseminating information regarding the departmental function to other departments
•	Receive visitors, convey telephone messages, answer questions for  students, faculty and staff
•	Perform other related duties as assigned by the supervisor to enhance the operation of the office
•	Routinely inform administrator/manager of schedules, obligations, and commitments
•	Screen calls and visitors and disseminate messages appropriately 
•	Maintain confidential correspondence and administrative files
•	Arrange itineraries for business travel for the College
•	Maintain purchasing policy and manage agreements with vendors 
•	Maintain supplier list and complete periodic reviews of vendors, submit RFPs as needed
•	Review vendor pricing, compare pricing and secure the best vendors for the College as it pertains to quality and cost
•	Process all approved purchase order requisitions
•	Communicate with departments regarding purchasing policies, vendors, and status of purchase order
•	Open, read, date-stamp, route mail and prioritize correspondence

QUALITIES AND CHARACTERISTICS

Demonstrates
o	Trustworthiness
o	Confidence
o	Enthusiasm
o	Initiative
o	Flexibility
o	Sound work ethics
Proven Skills
o	Listening skills
o	Team player

SUPERVISION AND EVALUATION

•	Performance of this job will be evaluated annually by the immediate supervisor in accordance with provisions of the Jarvis Christian College Administrative Policies and Procedures Manual.

PROFESSIONAL PRESENTATION

•	Success in the workplace depends on a strong commitment to the tasks assigned, respect for others and confidentiality in handling, and dealing with prospects, and sensitive constituent information
•	Honesty, integrity, and treating others with respect are expected at all times.
•	
PROFESSIONAL GROWTH

•	Assume responsibility for own professional growth and development, keeping current of best practices in area of responsibility

ETHICAL BEHAVIOR

•	Adhere to the Jarvis Christian College Code of Ethics

TERMS OF EMPLOYMENT

•	Twelve (12) month position

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